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Wedding photo checklist and planning form

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Start your wedding photo plan

Build your checklist around the events that will happen on your day. Write down where you will get ready, the ceremony time and the reception schedule. Then name the people and moments you would most regret missing. Give your photographer a short priority list, any access restrictions and the contact details of someone who can help gather relatives. Use the questions below to work through the photographs before you send your plans.

  • Write the preparation, ceremony and reception addresses beside the relevant times, allowing for journeys between them.
  • Name the family groups you want and ask someone who knows the guests to help gather them.
  • Share your priority photographs and any venue restrictions when discussing a quote tailored to your day.
  • I ask for a 30% deposit to secure your day. This gets you officially on my calendar and you can cross “photographer” off your wedding checklist.
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Work through your wedding photo checklist

What should be ready for preparation photographs?

List which preparation location matters to you and who will be there. Set aside any clothes, jewellery, invitations or other details you would like photographed. Tell your photographer about a private moment or family tradition you hope to include, and check that the preparation timing fits the agreed coverage.

What do we need to check before the ceremony?

Ask the venue or officiant about photography positions, movement and any restrictions during the ceremony. Note arrivals, the entrance and the parts of the ceremony you want to discuss. Include the ceremony address and contact details in your plan, especially if the reception is elsewhere.

How do we make a useful family group list?

Write the names in each group rather than only saying family photographs. Note relationships, access needs and any combinations you would prefer to avoid. Choose a gathering point and ask a relative or friend who knows the guests to help. Check the list against the time available for groups.

How should we plan couple portraits?

Choose when you can step away from the reception and tell your photographer how long you are comfortable being away. Discuss a nearby portrait spot and an indoor alternative. Include any outfit change and the time needed to walk between locations, then check the plan against the venue schedule.

Which reception moments belong on the checklist?

Add the reception entrance, speeches, cake cutting and dancing if they are part of your plans. Mark any surprise, performance or family tradition that the photographer would need to anticipate. Put the planned times beside them and check which fall within your agreed coverage.

What should we share when the timetable is final?

Send the final schedule, venue addresses, group list and your priority photographs together. Include a contact for the day and any changes to access or ceremony rules. Keep a copy with your planner or helper so a changed time can be passed on while you are with your guests.